HR Executive — Kuala Lumpur (HQ)

To support and manage the day-to-day human resources functions, ensuring smooth HR operations and compliance with company policies, procedures and applicable labour laws. The HR Executive will be responsible for recruitment, employee relations, payroll administration, HR documentation and other HR-related activities.

Recruitment & Selection

• Manage the end-to-end recruitment process, including job postings, candidate sourcing, screening and interview coordination
• Liaise with hiring managers to understand manpower requirements
• Coordinate interviews and follow up on hiring decisions
• Prepare employment offers and coordinate onboarding for new employees
• Maintain an updated recruitment tracker and candidate database

HR Operations & Administration

• Maintain and update employee personal files and HR records
• Prepare employment contracts, confirmation letters, transfer letters and other HR-related correspondence
• Manage employee onboarding, confirmation, resignation and exit processes
• Monitor employee attendance, leave records and staff movements
• Ensure proper filing and documentation of HR records

Payroll & Compensation Administration

• Assist in monthly payroll preparation and processing
• Ensure accurate attendance, overtime, leave and payroll information
• Administer statutory contributions and deductions, including EPF, SOCSO, EIS and PCB
• Coordinate payroll-related matters with Finance and relevant departments

Employee Relations

• Address employees’ HR-related enquiries and concerns
• Assist in handling employee grievances and disciplinary matters
• Support employee engagement activities and internal HR initiatives
• Ensure consistent implementation of HR policies and procedures

Performance Management & Training

• Coordinate employee confirmation and performance appraisal exercises
• Monitor probation periods and follow up with respective department heads
• Assist in identifying training needs and coordinating training programmes
• Maintain employee training records

HR Compliance & Reporting

• Ensure HR practices comply with applicable Malaysian labour laws and statutory requirements
• Assist in reviewing and updating HR policies and procedures
• Prepare monthly HR reports, manpower reports and other HR-related statistics
• Perform other HR-related duties as assigned by management

Requirements

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration or a related field
• Minimum 2–3 years of relevant HR working experience
• Good knowledge of Malaysian labour laws and statutory requirements
• Familiarity with payroll processing and HR administration
• Proficient in Microsoft Office, particularly Excel and Word
• Good communication, interpersonal and problem-solving skills
• Able to handle confidential information with integrity
• Organised, detail-oriented and able to work independently

Key Competencies

• Recruitment and talent acquisition
• HR administration and documentation
• Payroll and statutory administration
• Employee relations and communication
• Time management and organisational skills
• Confidentiality and professionalism
• Ability to manage multiple tasks and meet deadlines